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Thriving as an Admin Project Coordinator: Key Skills and Career Tips

Thriving as an admin project coordinator requires key skills. Demonstrating proven success in this role can lead to management opportunities.

Working as an admin project coordinator can be a stepping stone for career growth. You can use these key skills and career tips as a guide.

Technical Skills

An admin project coordinator needs technical skills relevant to the project domain, scope, and complexity. Examples include:

  • An understanding of the project’s technical aspects and requirements
  • The ability to use relevant tools, technologies, and methods to complete the project
  • Keeping current with relevant trends and best practices for project management

Methods to strengthen an admin project coordinator’s technical skills include:

  • Reading relevant articles and books
  • Joining project management online communities and forums
  • Completing relevant courses
  • Earning project management certifications

Organizational Skills

Organizational skills help an admin project coordinator manage tasks, resources, and deadlines. For instance, the coordinator must prioritize, delegate, and oversee the project activities and deliverables to ensure they are completed by the deadlines. They also must efficiently and accurately document, store, and access the project data and information.

Strategies to enhance an admin project coordinator’s organizational skills include:

  • Following a schedule
  • Using project management software, templates, and checklists
  • Regularly reviewing and updating the project plans

Communication Skills

An admin project coordinator must communicate with stakeholders throughout the project lifecycle. They also must modify their communication style and method to fit the audience, context, and purpose.

Key communication skills include:

  • Sharing clear, concise messages
  • Actively listening
  • Asking follow-up questions for more information
  • Resolving conflicts
  • Providing constructive feedback

Methods to strengthen an admin project coordinator’s communication skills include:

  • Practicing speaking, writing, and presenting under diverse circumstances
  • Using relevant tools and technologies
  • Requesting constructive feedback

Problem-Solving Skills

Problem-solving skills are needed for an admin project coordinator to resolve issues as they arise. For instance, the coordinator must anticipate and eliminate or minimize risks before they create problems. They also must uncover, analyze, and quickly solve problems to minimize their impact.

An admin project coordinator can improve their problem-solving skills by using creative and logical thinking to develop solutions. They also can learn from their successes and mistakes to improve their performance.

Leadership Skills

An admin project coordinator needs leadership skills to motivate the project team and stakeholders. Other activities include:

  • Developing and communicating the project vision, goals, and expectations
  • Assigning roles and responsibilities
  • Providing guidance and support
  • Enhancing trust, collaboration, and accountability among the project team

Strategies to strengthen an admin project coordinator’s leadership skills include:

  • Securing mentorship and coaching
  • Engaging in training
  • Requesting constructive feedback
  • Modeling professional behavior

Career Tips for an Admin Project Coordinator

Implement these tips for career success as an admin project coordinator:

  • Understand that working as an admin project coordinator is more than a desk job.
  • Demonstrate a strong commitment to project success.
  • Actively engage with all departments involved with a project.
  • Effectively communicate with clients, production supervisors, and other stakeholders for successful project outcomes.
  • Consider learning a second language relevant to project stakeholders.
  • Possess foundational skills in Excel.
  • Have experience with the Microsoft Teams platform.
  • Be familiar with Sage and other inventory-based programs.

Are You Ready to Develop Your Admin Project Coordinator Career?

Staff Right Solutions can match you with admin project coordinator roles that fit your goals, skills, and experience. Visit our job board to apply for a role today.

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